Procedures for addressing submissions at 2016 AGM

DURING THE MEETING

PEO’s 2016 AGM will be conducted on Saturday, April 30 from 8:30 a.m. to 12:30 p.m. and continue, if necessary, from 2:30 p.m. to 3:00 p.m. Consideration of member submissions will begin at approximately 9:30 a.m. Submissions will be published to PEO’s website before the meeting and included in members’ registration packages.

The president will chair the portion of the meeting dealing with member submissions and manage the discussion. His direction must be respected.

The mover and/or seconder of a submission will be given up to 10 minutes to present their submission to the AGM. When time permits, members at the AGM may make comments of up to two minutes on the submission. The mover and/or seconder of a submission will be allowed two minutes for a closing statement. Members will then vote on the submission as an expression of the views of those present at the meeting.

In circumstances where the overall time allocation will not permit the above timing, the total amount of available time for submissions will be divided evenly among the number of submissions, and movers and seconders of submissions will be informed.

FOLLOWING THE MEETING

Member submissions will be referred to the 2016-2017 Executive Committee or council to consider whether to initiate any action on them. The mover or seconder will be invited to address the submission in detail at the meeting at which the submission is to be considered.

All submissions to the 2016 AGM will be considered during the 2016-2017 year, and their disposition reported to council and at the 2017 AGM.

Disposition of submissions to the 2016 AGM will be published on the PEO website and updated periodically, if necessary. Progress on 2016 submissions will also be published in Engineering Dimensions following the 2017 AGM.

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