Procedures for addressing submissions at 2017 AGM

DURING THE MEETING

PEO’s 2017 AGM will be conducted on Saturday, April 22 from 8:30 a.m. to 12:30 p.m. and continue, if necessary, from 2:30 p.m. to 3:00 p.m. Consideration of member submissions will begin at approximately 9:30 a.m. Submissions will be published on PEO’s website before the meeting and included in members’ registration packages.

The president will chair the portion of the meeting dealing with member submissions and manage the discussion. His direction must be respected.

The mover and/or seconder of a submission will be given up to five minutes to present their submission to the AGM. When time permits, members at the AGM may make comments of up to two minutes on the submission. The mover and/or seconder of a submission will be allowed two minutes for a closing statement. Members will then vote on the submission as an expression of the views of those present at the meeting.

In circumstances where the overall time allocation will not permit the above timing, the total amount of available time for submissions will be divided evenly among the number of submissions, and movers and seconders of submissions will be informed.

FOLLOWING THE MEETING

Member submissions will be referred to the 2017-2018 Executive Committee or council to consider whether to initiate any action on them. The mover or seconder will be invited to address the submission in detail at the meeting at which the submission is to be considered.

All submissions to the 2017 AGM will be considered during the 2017-2018 year, and their disposition reported to council and at the 2018 AGM.

Disposition of submissions to the 2017 AGM will be published on the PEO website and updated periodically, if necessary. Progress on 2017 submissions will also be published in Engineering Dimensions following the 2018 AGM.

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