516TH MEETING, FEBRUARY 2, 2018
At its February meeting, Council approved a motion to return Engineering Dimensions magazine back to the digital edition as the default setting, to save money, be environmentally responsible and modernize PEO’s communications.
A digital version of Engineering Dimensions was introduced in 2008 as an option for PEO members who don’t want to receive a hard copy of the magazine. In July 2012, Council approved making the digital edition the default option for all licence holders and engineering interns, unless they request the hard copy, as part of a “going paperless” initiative. However, at its September 2015 meeting, Council approved a return to the hard copy as default based on reader surveys that indicated the digital edition was not likely as well read as the hard copy.
At its February 2018 meeting, Council approved reverting the magazine back to the digital edition as default due to recent reader surveys and statistics, as well as budgetary concerns. The change will occur with the July/August 2018 issue of Engineering Dimensions.
If a member prefers to receive a hard copy of the magazine, they can change their subscription preference in the member portal of PEO’s website (https://secure.peo.on.ca/ebusiness/home) at any time. Subscription preference options will also be included in each member’s annual licence renewal process.
Council has approved changes to By-Law No. 1 to establish fee amounts currently contained in Regulation 941, and various updated references, to take effect immediately.
With the legislature’s recent passage of changes to section 8(3) of the Professional Engineers Act (PEA) to return the bylaw confirmation threshold to its pre-2010 level of majority of members voting, Council was asked to proclaim changes to the PEA it had requested and which were passed in 2010 under the Open for Business Act. These proclamations to revoke section 7(1)25 and to proclaim changes to section 8(1)16 of the PEA transfer Council’s authority to set fees from regulation-making to passing bylaws. This required Council to amend Regulation 941 to remove all prescribed fees and to refer instead to fees as specified in the bylaw at the same time as setting all fees and their payment timing in By-Law No. 1.
The changes are a straight clause-for-clause addition of existing fees in regulation to the bylaw, without changing amounts. PEO has not increased its fees since 2009 and, although it may wish to do so in the future to keep pace with inflation and the costs of administering its regulation mandate in the PEA, PEO has not made plans to raise fees
at this time.
The bylaw changes can be found starting on page 43 of this issue, and the updated bylaw in full can be found on PEO’s website at www.peo.on.ca/index.php/ci_id/24008/la_id/1.htm.
ORGANIZATIONAL RESILIENCE PLAN
At its February meeting, Council approved a Proposal for Organizational Resilience and Succession Planning at PEO and a budget of $350,000 ($300,000 in operations and $50,000 in capital), and $600,000 annually thereafter to fund the proposal.
Organizational resilience refers to an organization’s ability to survive and thrive in challenging conditions. Recent experiences at PEO have highlighted the need to examine its organizational resilience. There is concern that the organization doesn’t have enough resilience to effectively deal with unexpected challenges, such as long-term staff absences and volume surges in the application or complaints processes. An additional concern is the inability of the organization to effectively plan for succession to key management positions.
As part of this motion, a recruitment exercise will be launched to identify potential candidates for a P.Eng. Officer Development Program to hire five mid-career-level professional engineers with a view to giving them broad organizational exposure to address immediate resiliency issues as well as anticipated succession needs. The target for having the program fully staffed is July 1, 2018. Accommodations for the new hires will be fitted up and a standardized training program will be developed.
NEW GUIDELINE APPROVED
Council has approved publication of the new practice guideline Assuming Responsibility and Supervising Engineering Work, a draft of which was approved by PEO’s Professional Standards Committee in November 2017. The purpose of the guideline is to define best practices for engineers who assume responsibility for professional engineering work of unlicensed persons, and for engineers who supervise engineering services in consideration of the PEA. The published guideline is expected to be available this summer. For more information on PEO’s practice guidelines and performance standards, visit www.peo.on.ca/index.php/ci_id/30386/la_id/1.htm.